What is the best way to organize a conference?

How to organise a conference in 10 steps (with templates)

1. Formulate your event strategy.
2. Embrace conference technology.
3. Delegate, dammit.
4. Think through your budget and pricing model.
5. (Carefully) choose your venue.
6. Build a website that does your conference justice.
7. Invite your speakers and authors.
8. Get your reviewers onboard.

How would you plan a conference from start to finish?

10 Simple Steps to Plan a Successful Conference

1. Determine the “Why” Sit down with your partners (if you have them) and talk through the end goal of the conference.
2. Create your wish list.
3. Draft a budget.
4. Choose practically.
5. Work with vendors.
6. Find speakers.
7. Set the agenda.
8. Market your event.

How do you plan a large conference?

1. TOP 10 TIPS FOR PLANNING A LARGE CONFERENCE. Planning a conference is a big undertaking.
2. Tip # 1: Set your conference objectives.
3. Tip #2: Create a budget.
4. Tip #3: Set the date.
5. Tip #4: Choose a geographic location.
6. Tip #5: Determine the right venue.
7. Tip #6: Secure a keynote speaker.
8. Tip #7: Create the agenda.

How do you plan a leadership conference?

Here are the key considerations to think about when planning a summit to engage your leaders and members in important dialogue about your organization’s future. Declare purpose and bold aspirations. Convene 100 or more influential leaders and stakeholders. Invite provocative ideas.

What should be in a conference room?

Conference Room Equipment Checklist

• Whiteboard with pens.
• The right chairs and table.
• The right projector and viewport.Is there anything more annoying then non-functioning technology?
• Cables and cords.
• Functioning A/V equipment.
• Audio or video conferencing equipment.
• A coffee maker and/or hot water boiler for tea.

What is the first thing to do when planning an event?

See the full checklist.

1. Define goals and objectives.
2. Establish an event budget.
3. Build your events team.
4. Pick your venue and date.
5. Develop event branding.
6. Plan your program.
7. Confirm sponsors, exhibitors, and speakers.
8. Identify and select your tech tools.

What is conference checklist?

You guys have busy jobs, heaps of responsibilities, and already overstretched task lists. Whether it’s building a realistic event budget or delegating important tasks to the right people on your organising committee, your conference planning checklist will help you make sure you’re not missing a beat.

What should be on a conference checklist?

We’ve developed this comprehensive conference checklist to help you create a seamless event planning process….At least 1-2 weeks pre-event:

• Confirm attendee numbers for venue & catering.
• Develop event run sheets detailing your requirements for AV, catering, room set up, speakers and sponsors.
• Publish your final program.